Transitioning to a modern secure file transfer solution that reduces overheads and improves security

Jayden Bartram, Chief Operating Officer, Couchdrop
Jayden Bartram, Chief Operating Officer, Couchdrop

Jayden Bartram, Chief Operating Officer, Couchdrop

Today’s world is more connected than ever, yet the majority of the information that’s exchanged is through a legacy method that is increasingly insecure and not fit for purpose.

The traditional transport backend transfer network has been conducted on local infrastructure and file servers with SFTP capability and a local extract, transform, load (ETL) workflow. Data transfer via the cloud has not been easy before now, which presents security risks and requires users to cobble together complicated solutions for what should be a basic data transfer.

Slow moving industries with strict compliance requirements are particularly impacted; including banking, finance, health, life sciences, research and logistics organizations. However, game-changing cloud-based data transfer is now possible, unlocking a range of benefits for users.

Challenges with legacy file transfer platforms

Security vulnerabilities

Hosting your own data servers, or using third party file transfer systems that aren’t cloud-based, means accepting responsibility for managing security and compliance.

Legacy servers and solutions can be more vulnerable to security attacks, and can provide back-door access to local networks and infrastructure. For example, a data breach involving file sharing company Accellion reportedly impacted many organizations around the world, including Morgan Stanley, Shell, Stanford University, Singtel and others. 

Limitations in ability to adapt

Legacy systems were developed in a time before cloud storage existed, which means they’re not scalable, and can’t be updated to capitalize on cloud capabilities. They also struggle to integrate well with many other modern systems beyond just data transfer functions.

Vendors can’t upgrade systems to keep pace with the fast-changing data and cloud market due to the era their solutions were developed

As contemporary file sharing and exchange gets easier and more secure through leveraging cloud systems, organizations on legacy systems get further behind the latest standards and compliance becomes an even greater challenge.

Cost prohibitive

Data transfer monopolies run on labor-intensive, high-overhead models and pass on these costs to customers, often on long term contracts. Users are charged more, have less flexibility, and get less value by having to self-manage compliance and security.

Cloud solutions optimize your workflows and data

Use your own storage

Traditional cloud-based data transfer systems have required users to customize one-off, non-user friendly processes to securely share data from the likes of SharePoint, Google Drive and other platforms.

Band-aid solutions are high maintenance and commonly create handover challenges. For example, a tech staffer may write a script for a program they’re familiar with. Often there will be no documentation, and a new team member will struggle to be able to use it. At best, this is an inconvenience, but at worst, it can create serious operational issues.

Knowledge transfer is made much easier when working a transfer system being used the way it was intended. Users can also change between storage platforms without having to update transfer systems that were designed for the old system.

This increased functionality improves internal productivity and allows users to pass on these benefits to customers and partners for increased conversion and improved user experience.

In-built automation

Legacy systems require a range of manual tasks in the file transfer process, particularly in regards to encryption and decryption. Cloud file transfer platforms provide automatic PGP encryption and decryption on files, automatic file transfer where files can be shifted between platforms (i.e. SFTP to SharePoint, or between two clouds), as well as renaming or routing and duplicating files to multiple endpoints and platforms. 

Data security and compliance

Notifications and visibility

Data exchange is growing week on week, which makes it even harder to monitor security threats and attacks in real time. Today’s systems were designed to match today’s threats - and often even tomorrows.

  
‚ÄčA proper modern solution improves not only your security posture and productivity, but can reduce costs and create flow on benefits for your own customers
   

 

Modern platforms integrate with SIEM logging software  and other security solutions to identify irregularities and notify issues through customized channels, including Slack or Teams. Users can also set up notifications for successful transfers, particularly when transferring sensitive data, or if it’s part of a file ingestion workflow.

Use a fully hosted service that acts as a gateway

Cloud-hosted platforms allow users to transfer data without exposing it elsewhere, copying it or creating security vulnerabilities in the process. Using a fully hosted cloud platform means not having to risk making your cloud, local or hybrid infrastructure accessible, while outsourcing responsibility for maintaining security vulnerabilities.

Advanced security features

Modern solutions offer advanced security functionality that legacy systems weren’t built to facilitate. As well as streamlined PGP encryption and decryption, they come with IP whitelisting on a per user basis, disabling of insecure and unused protocols and malware scanning for files on upload.

New product innovations and features are added regularly, including new functionality to meet demand and organizations requirements in the secure file exchange arena.

Security and compliance standards

Managing your own security risk and compliance is a huge undertaking for an organization, particularly when adding tools or migrating systems. It’s imperative to have a solution that doesn’t store or replicate data at any stage in the transfer process, in order to remain SOC2, GDPR or HIPAA compliant.

Trusting a vendor and product, such as Couchdrop Cloud SFTP and MFT, to handle your data in any capacity is a significant decision. A proper modern solution improves not only your security posture and productivity, but can reduce costs and create flow on benefits for your own customers.